Fleet & Driver Management
Registration, chassis and engine details, fuel type, odometer, GPS device and assignments. Complete driver profiles with licence type, expiry and status.
NEW Native AI Assistant — charts from plain English
Run your entire fleet from one dashboard.
FleetOps is fleet management software for Indian transporters that unifies vehicles, drivers, trips, fuel, maintenance, GST invoicing, compliance and live GPS tracking — so nothing falls through the cracks and no renewal is ever missed.
- No spreadsheets
- No missed renewals
- GST-ready invoicing
TRACKLive GPS & trip routes
MAINTAINService jobs & history
MANAGEFleet, drivers & compliance
OPTIMIZEFuel, expenses & costs
ANALYZEReports & AI insights
Why FleetOps
Spreadsheets weren't built to run a fleet.
Scattered files, missed renewals and disconnected billing cost you time, money and vehicles off the road. FleetOps replaces the chaos with one connected system.
Without FleetOps
- Fleet records scattered across spreadsheets, folders and paper files.
- Insurance, pollution and licence expiries missed until it's too late.
- Fuel, maintenance and trip costs impossible to compare at a glance.
- Invoices and payment status disconnected from actual operations.
- Drivers, finance and admins all sharing the same messy file.
- Management reports that take hours of copy-pasting.
With FleetOps
- Centralize every vehicle, driver and transporter in one searchable system.
- Never miss a renewal with dashboard alerts and a notification bell.
- See trip economics with fuel, maintenance and expenses linked to every trip.
- Bill with confidence using GST-compliant invoices and payment tracking.
- Give every role exactly the access they need — nothing more.
- Get instant answers from an AI assistant that draws the chart for you.
0Role-based dashboards
0GST tax components — CGST, SGST, IGST, UTGST & cess
0Days' advance warning before documents expire
₹0Extra spend on AI subscriptions or GPS hardware
Features
Everything your transport operation needs
A complete transport management system: nine integrated modules covering fleet, operations, compliance, finance and analytics, all working from the same live data.
Trip Dispatch & Operations
Create trips with route, customer, goods and freight. Track every stage from assigned to loading, dispatched, in transit and delivered.
Fuel, Maintenance & Expenses
Log fill-ups, maintenance jobs and vehicle- or trip-level expenses, all linked back to vehicle and driver for true cost visibility.
Compliance & Expiry Alerts
Vehicle documents, insurance, pollution certificates and driver licences are watched for you, with a warning a full month before expiry.
GST Invoicing & Payments
Invoices, credit/debit notes and proformas with auto-numbered series, HSN/SAC, full tax breakdown, reverse charge and PDF delivery by email.
Live Vehicle Tracking
Drivers share GPS from the web or the mobile app. The control room sees live positions, trip routes, parking and status at a glance.
Reports, Imports & Exports
Vehicle, trip, fuel, maintenance, compliance and expense reports, exportable to Excel. Bulk-import your data with validated templates.
Native AI Assistant
Ask in plain English and get permission-aware, read-only answers with instant bar, line or doughnut charts. No external AI subscription needed.
Role-Based Access & Audit
Six roles, each seeing only the menus and data relevant to their job, configurable down to individual permissions, with activity logging.
Product tour
See the real application
These are actual FleetOps screens, not mock-ups. Pick a module to look around.
Compliance-first
See every renewal coming, a month ahead.
FleetOps monitors expiry dates across your entire fleet and warns you before a vehicle is grounded or a driver is off the road.
- Expired and expiring soon records highlighted separately
- Header alert bell with a live count, linked straight to the record
- Covers vehicle documents, insurance, pollution and driver licences
- Optional sound feedback, so control-room staff never miss an alert
Finance-grade billing
GST invoicing built for Indian transporters.
Turn delivered trips into compliant invoices in a few clicks, then track every rupee until it's collected.
- CGST, SGST, IGST, UTGST & cess with reverse charge support
- Auto-numbered invoice series, HSN/SAC codes, credit/debit notes
- Bill straight from unbilled trips, so no delivery goes uninvoiced
- Partial payments, receipts, overdue tracking and PDF by email
Live tracking
Know where every vehicle is, without extra hardware.
Drivers share location from a phone browser or the lightweight companion app. Your control room gets a live map of every trip in motion.
- Live fleet map with vehicle status and trip routes
- Per-vehicle track history and parking view
- Simple, mobile-friendly driver screen: trip info plus one-tap sharing
Native AI Assistant
Ask a question. Get the chart.
No BI tool, no export-and-pivot. Ask in plain English and FleetOps answers from your live data, drawing the chart for you.
- Built in, so there are no external API keys or subscriptions
- Permission-aware: it only reads data the signed-in user may see
- Read-only by design, so it can never modify your records
- Bar, line and doughnut charts generated instantly
How it works
From onboarding to invoice in four steps
Get your operation running on FleetOps quickly, with no long implementation project.
Onboard your fleet
Import vehicles, drivers and transporters in minutes using guided, validated templates.
Dispatch & track
Create trips, assign drivers and monitor live location and delivery status.
Control costs & compliance
Log fuel, maintenance and expenses, and get ahead of every renewal deadline.
Bill & report
Raise GST invoices, track receivables and pull instant reports or AI-generated charts.
Role-based access
The right view for every person on your team
Each role sees only the menus and data relevant to their job. Administrators can fine-tune permissions per role.
Fleet OwnersFull visibility across vehicles, drivers and trips.
Logistics ManagersDaily dispatch, tracking and maintenance.
Finance TeamsGST invoicing, receivables and expenses.
TransportersTrip execution and live tracking access.
DriversSimple mobile screen for trips and location.
The FleetOps difference
One system. Every department.
Stop switching between spreadsheets, WhatsApp groups and separate billing software.
One connected platform
Operations, finance and compliance share one source of truth instead of five disconnected tools.
Compliance-first design
Expiry alerts are a first-class feature, not an afterthought bolted onto a report.
Finance-grade invoicing
Built for Indian GST requirements out of the box, from invoice series to reverse charge.
Built-in analytics
A native AI assistant replaces a costly BI integration, with answers in seconds.
Mobile-ready tracking
Drivers share location from a phone browser or a lightweight companion app.
Secure by default
Granular permissions, login protection and activity logging keep sensitive data safe.
About us
Built by Design Hosts: 15+ years of business software
FleetOps (Fleet Ops PRO) is developed and supported by Design Hosts, an IT solutions provider that builds custom and hybrid applications, enterprise products and secure cloud infrastructure for clients in India and overseas.
One team handles design, development, hosting and ongoing support, so the people who build your fleet platform are the same people who keep it running. We focus on quality, reliability and security.
- One dedicated point of contact from onboarding to support
- Security by default on secure, managed cloud infrastructure
- Transparent pricing with no surprises
- ERP integrations with SAP, Oracle, Tally and government NIC systems
15+Years serving businesses
99.9%Hosting uptime commitment
24/7Expert support
5In-house enterprise products
Industries we serve
- Logistics & Freight
- Cement & Manufacturing
- Healthcare
- Education
- Hospitality
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FAQ
Questions, answered
Everything you need to know before you get started. Can't find your answer? Our team is happy to help.
Still have questions?Talk to our team
Is FleetOps suitable for small fleets?
Yes. The role-based structure scales from a handful of vehicles to large multi-transporter operations. You only use the modules and roles you need.
Do I need separate GPS hardware for tracking?
No. Tracking works through the driver's web browser or the companion mobile app using the phone's built-in GPS.
Is the AI Assistant a third-party service?
No. It's built into the application, reads only the data the signed-in user is permitted to see, and cannot modify any records.
Can I import my existing fleet data?
Yes. Vehicles, drivers, transporters, trips, fuel logs, maintenance logs, expenses, customers and suppliers all support template-based bulk import with validation.
Does it handle GST invoicing?
Yes, including CGST/SGST/IGST/UTGST, cess, reverse charge, HSN/SAC codes, invoice series numbering, credit/debit notes, payment receipts and PDF delivery by email.
How is access controlled for different staff?
FleetOps ships with six roles: Super Admin, Admin, Logistics, Finance, Transporter and Driver. Administrators can enable or restrict individual menu permissions per role, and user activity is logged.
See your entire fleet in one place.
Stop chasing spreadsheets. Start running your fleet with FleetOps.
Get in touch
Book a personalised demo
See FleetOps running on scenarios from your own operation. We'll walk you through dispatch, compliance, invoicing and tracking, and answer every question.
- 30-minute live walkthroughTailored to your fleet size and workflows.
- Help migrating your dataBring your spreadsheets and we'll show you the import templates.
- Role set-up guidanceConfigure access for logistics, finance, transporters and drivers.
- Prefer to chat?Chat on WhatsApp or send your details using the form.
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